Tip #1: Engage your vendors in creating the day’s schedule early.
Wedding coordinators, venues, photographers, videographers, caterers, etc. are involved in countless weddings every year. They know how long each step of a traditional wedding day takes. That’s part of the reason it’s good to choose your vendors early, and then engage them in your wedding planning process. Often, you can create drafts of a schedule and email it off to them for their feedback. Photographers and videographers in particular usually know how long it takes them to get the shots they need, so checking in with them in advance to ensure you have allocated them enough time is a good idea. They can also point out issues that you may not think of yourself. For example, the time needed to set up and take down camera gear and lighting equipment when having to move from one location to another is often overlooked when the wedding ceremony, portrait photography and reception all take place at different venues.
Tip #2: Ensure your photographers and videographers will work well as a team.
It’s important that your wedding photography and videography team work well together, as they need to capture the exact same moments and both need time to get the big shots. This involves some coordination.
For example, you wouldn’t necessarily want your photographer to show up in your wedding video blocking the view of your fist kiss. Also, posed sessions with the wedding party usually work well when the photographer and videographer are able to shadow each other and utilize the different poses for both purposes. This can also help to save time. That’s why it’s never a bad idea to work with a company able to handle both photo and video, as you know that they will work well together. Or if that’s not possible, ask your photographer/videographer for a recommendation.
Tip #3: Consider taking formal photos before the wedding
Tip #4: Don’t forget about video!
Often couples who have both photo and video for their wedding understand that they will need to allocate some time for posed photos, but forget to allocate time for posed video shots. Many creative shots of wedding parties are posed and while videographers try to work as efficiently as possible tag-teaming with photographers, it does inevitably take a little more time. Additionally, many videos include scenes shot while the bride and groom are getting ready that incorporates either an interview about their thoughts of the day or a letter written and read out loud to the camera. These type of scenes also take time and need to be scheduled in advance if this is a desired element of the video.
Tip #5: Organize family members
Nothing can be more time consuming at a wedding than locating important family members for portraits after the wedding ceremony. Weddings are often so much fun for guests because they get to reconnect with family members they have not seen in a while.
Tip #6: Take advantage of the golden hour of sunlight
Tip #7: Make sure you have enough time to get ready
This was left last because it’s probably the most important. An entire wedding day can be set off if the bride or groom is not ready on time. You may try practicing getting ready to see how long it will take you. It always takes longer than you think, especially with the excitement of the day, and all your friends around so give yourself some cushion time.
Finally, a word to the wise, try not to let your wedding party get too crazy the night before. Partying hard on rehearsal night makes everyone move a little slower the next day and can also set back the getting ready process. After all, the actual wedding day is supposed to be the big party so encourage everyone to save their party spirit.